**Description**
**Location**
: Rome


****Overview of the Role****
Salesforce is seeking an exceptional Executive Assistant to operate at the highest levels of executive support, acting as a trusted partner to senior leadership in Italy. This role goes beyond traditional administrative responsibilities: it sits at the intersection of executive operations, high-level stakeholder engagement, and strategic event orchestration.


The ideal candidate thrives under pressure, anticipates needs before they arise, and navigates complexity with composure and precision. You will be a key enabler of leadership effectiveness, managing urgency, orchestrating high-profile engagements, and representing the executive office with credibility and polish in both internal and external contexts.


This is a role for someone with strong executive presence, outstanding interpersonal instincts, and the ability to seamlessly manage critical situations, high-visibility events, and relationships with senior stakeholders across institutions, partners, and customers.


****Key Responsibilities****
**Executive Partnership & Strategic Support**

- Act as a right hand to senior executives, ensuring alignment of priorities, proactive management of commitments, and optimisation of time and impact.
- Anticipate needs, manage shifting priorities, and handle last-minute changes or crises with speed, sound judgment, and discretion.
- Prepare executives for high-stakes meetings, including briefings, talking points, and stakeholder context.

**Urgency & Complexity Management**

- Navigate fast-changing environments with the ability to manage multiple urgencies simultaneously while maintaining accuracy and composure.
- Serve as a central coordination point during critical situations, ensuring rapid decision-making and flawless execution.
- Demonstrate resilience and problem-solving skills when facing ambiguity or unexpected challenges.

**Executive-Level Event Management**

- Lead the end-to-end organization of high-profile events, including executive roundtables, institutional meetings, customer engagements, and industry forums.
- Manage all aspects of event delivery: concept, agenda, stakeholder coordination, logistics, and on-site execution with a strong attention to detail.
- Ensure events reflect Salesforce’s brand, quality standards, and executive positioning.

**High-Level Meetings & Representation**

- Coordinate and manage meetings involving C-level executives, public sector leaders, strategic partners, and key customers.
- Act as an ambassador of the executive office, demonstrating professionalism, discretion, and strong executive presence in all interactions.
- Support preparation and follow-up of high-representation meetings, ensuring continuity and impact.

**Public Relations & Stakeholder Engagement**

- Support executives in managing relationships with external stakeholders, including institutions, partners, and senior clients.
- Facilitate communications and interactions that require diplomacy, confidentiality, and strong interpersonal awareness.
- Contribute to the planning and execution of public-facing engagements and initiatives.

**Operational Excellence**

- Manage complex calendars across multiple time zones, ensuring prioritisation aligns with strategic objectives.
- Coordinate detailed domestic and international travel, often under tight timelines and changing conditions.
- Track key deliverables, manage expenses, and support procurement processes with accuracy and timeliness.

**Required Qualifications**

- 5+ years of experience supporting C-level or senior executives, ideally within a fast-paced technology, SaaS, or multinational environment.
- Proven ability to manage high-pressure situations, urgent requests, and rapidly changing priorities with professionalism and efficiency.
- Strong experience in organizing executive-level events and managing high-visibility engagements.
- Demonstrated capability in interacting with senior stakeholders, including external and institutional counterparts.
- Exceptional organizational skills with a high level of attention to detail and discretion.
- Business fluency in Italian and English.

**Preferred Qualifications**

- Strong executive presence and confidence in high-level professional environments.
- Excellent interpersonal and communication skills, with the ability to build trust quickly across diverse stakeholders.
- Experience in public relations, institutional engagement, or supporting executive communications.
- Advanced proficiency with Google Workspace or Microsoft Office tools, and ability to quickly adapt to new systems.
- Proactive mindset, with the ability to anticipate needs and operate independently in complex scenarios.
- Bachelor’s degree or equivalent professional experience.

This role is a unique opportunity to operate at the core of executive leadership, contributing directly to business impact, stakeholder relationships, and the success of high-visibility initiatives.

Länk för att ansöka: https://it.linkedin.com/jobs/view/executive-assistant-at-griddable-io-4422309057